S. 422Senate117th Congress (2021-2023)Enacted

Senate Shared Employee Act

Introduced February 24, 2021

AI-Generated Summary

Updated February 7, 2026 at 11:10 PM UTC

The Senate Shared Employee Act lets Senators, Senate committees, leadership offices and other Senate offices share staff members. It sets limits on the total pay for any employee who works in multiple positions and outlines how travel costs, email access, and pay reporting are handled. The rule applies to Senate employees who hold "qualifying positions" across these offices.

Key Provisions

  • Amends the Legislative Branch Appropriation Act to allow an employee to hold multiple "qualifying positions" as long as the combined gross pay does not exceed the maximum rates set in existing appropriations laws.
  • Requires the office that authorizes travel for a shared employee to pay for that travel.
  • Allows a shared employee to use a single handheld device for all official email accounts associated with their multiple positions.
  • Specifies that for ethics and accountability reporting, an employee’s basic pay is the total they receive from all qualifying positions, while other rights and obligations use the rate paid by each employing office.
  • Sets IT compliance rules: an employee can share positions only if they meet all Senate office technology standards, with special approval needed for staff in the Secretary or Sergeant‑at‑Arms offices.
  • Defines "qualifying position" as a shared role designated by the office head and lists the types of offices (Senator’s office, Senate committees, other Senate offices, and certain supplemental positions) whose positions may be shared.
  • Effective six months after the law is enacted.

Legislative Activity

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12 earlier actions
Became Law Latest Action

Became Public Law No: 117-10.

April 23, 2021

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SenateIntro Referral

Introduced in Senate

February 24, 2021

SenateFloor

Introduced in the Senate, read twice, considered, read the third time, and passed without amendment by Unanimous Consent. (consideration: CR S868-869; text: CR S868-869)

February 24, 2021

SenateFloor

Message on Senate action sent to the House.

March 1, 2021

HouseFloor

Received in the House.

March 1, 2021 • 2:08 PM

HouseFloor

Held at the desk.

March 1, 2021 • 2:13 PM

HouseFloor

Considered by unanimous consent. (consideration: CR H1873-1874)

April 16, 2021 • 12:23 PM

HouseFloor

Ms. Scanlon asked unanimous consent to take from the Speaker's table and consider.

April 16, 2021 • 12:23 PM

SenateFloor

Passed/agreed to in House: On passage Passed without objection.(text: CR H1873-1874)

April 16, 2021 • 12:24 PM

HouseFloor

On passage Passed without objection. (text: CR H1873-1874)

April 16, 2021 • 12:24 PM

HouseFloor

Motion to reconsider laid on the table Agreed to without objection.

April 16, 2021 • 12:24 PM

President

Presented to President.

April 22, 2021

Became Law

Signed by President.

April 23, 2021

Became Law

Became Public Law No: 117-10.

April 23, 2021

Floor Debate

5 members

What members said about S. 422 on the floor

2 Republicans3 Democrats
Susan M. Collins
Sen. Susan M. CollinsR-ME · Feb 24, 2021

Mr. President, I rise today to introduce the American Broadband Buildout Act. This legislation would help ensure that rural Americans have access to broadband services at the speeds they need to…

Tina Smith
Sen. Tina SmithD-MN · Feb 24, 2021

Mr. President, I ask unanimous consent that the Senate proceed to the immediate consideration of S. 422, which was introduced earlier today. I further ask unanimous consent that the bill be read a…

Mary Gay Scanlon
Rep. Mary Gay ScanlonD-PA-5 · Apr 16, 2021

Madam Speaker, I ask unanimous consent to take from the Speaker's table the bill (S. 422) to allow Senators, Senators-elect, committees of the Senate, leadership offices, and other offices of the…

John Thune
Sen. John ThuneR-SD · Feb 24, 2021

Mr. President, I ask unanimous consent that the text of the bill be printed in the Record.

Richard J. Durbin
Sen. Richard J. DurbinD-IL · Feb 24, 2021

Mr. President, I ask unanimous consent that the text of the bill be printed in the Record.

Bill Text

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One Hundred Seventeenth Congress of the United States of America

1st Session

Begun and held at the City of Washington on Sunday, the third day of January, two thousand and twenty one

S. 422

AN ACT

To allow Senators, Senators-elect, committees of the Senate, leadership offices, and other offices of the Senate to share employees, and for other purposes.

1.

Short title

This Act may be cited as the Senate Shared Employee Act.

2.

Allowing Senators, committees, leadership offices, and other offices of the Senate to share employees

(a)

In general

Section 114 of the Legislative Branch Appropriation Act, 1978 (2 U.S.C. 4576) is amended—

(1)

by inserting (a) before Notwithstanding;

(2)

by striking position, each of and all that follows through the period at the end and inserting the following:

qualifying position if the aggregate gross pay from those positions does not exceed—

(1)

the maximum rate specified in section 105(d)(2) of the Legislative Branch Appropriation Act, 1968 (2 U.S.C. 4575(d)(2)), as amended and modified; or

(2)

in a case where 1 or more of the individual's qualifying positions are positions described in subsection (d)(2)(B), the maximum rate specified in section 105(e)(3) of the Legislative Branch Appropriation Act, 1968 (2 U.S.C. 4575(e)(3)), as amended and modified.

; and

(3)

by adding at the end the following:

(b)
(1)

For an individual serving in more than 1 qualifying position under subsection (a), the cost of any travel for official business shall be paid by the office authorizing the travel.

(2)

Messages for each electronic mail account used in connection with carrying out the official duties of an individual serving in more than 1 qualifying position under subsection (a) may be delivered to and sent from a single handheld communications device provided to the individual for purposes of official business.

(3)
(A)

For purposes of the Ethics in Government Act of 1978 (5 U.S.C. App.), the rate of basic pay for an individual serving in more than 1 qualifying position under subsection (a) shall be the total basic pay received by the individual from all such positions.

(B)

For an individual serving in more than one qualifying position under subsection (a), for purposes of the rights and obligations described in, or described in the provisions applied under, title II of the Congressional Accountability Act of 1995 (2 U.S.C. 1311 et seq.) related to practices used at a time when the individual is serving in such a qualifying position with an employing office, the rate of pay for the individual shall be the individual rate of pay received from the employing office.

(c)
(1)

If the duties of a qualifying position under subsection (a) include information technology services and support, an individual may only serve in the qualifying position and 1 or more additional qualifying positions under such subsection if the individual is in compliance with each information technology standard and policy established for Senate offices by the Office of the Sergeant at Arms and Doorkeeper of the Senate.

(2)

Notwithstanding subsection (a), an employee serving in a qualifying position in the Office of the Secretary of the Senate or the Office of the Sergeant at Arms and Doorkeeper of the Senate may serve in an additional qualifying position only if—

(A)

the other qualifying position is with the other Office; or

(B)

the Committee on Rules and Administration of the Senate has approved the arrangement.

(d)

In this section, the term qualifying position means a position that—

(1)

is designated as a shared position for purposes of this section by the Senator or other head of the office in which the position is located; and

(2)

is one of the following:

(A)

A position—

(i)

that is in the office of a Senator; and

(ii)

the pay of which is disbursed by the Secretary of the Senate.

(B)

A position—

(i)

that is in any committee of the Senate (including a select or special committee) or a joint committee of Congress; and

(ii)

the pay of which is disbursed by the Secretary of the Senate out of an appropriation under the heading Inquiries and investigations or Joint economic committee, or a heading relating to a Joint Congressional Committee on Inaugural Ceremonies.

(C)

A position—

(i)

that is in another office (excluding the Office of the Vice President and the Office of the Chaplain of the Senate); and

(ii)

the pay of which is disbursed by the Secretary of the Senate out of an appropriation under the heading Salaries, Officers and Employees.

(D)

A position—

(i)

that is filled pursuant to section 105 of the Second Supplemental Appropriations Act, 1978 (2 U.S.C. 6311); and

(ii)

the pay of which is disbursed by the Secretary of the Senate out of an appropriation under the heading Miscellaneous Items.

.

(b)

Effective date

The amendments made by subsection (a) shall take effect beginning on the day that is 6 months after the date of enactment of this Act.

Speaker of the House of Representatives

Vice President of the United States and President of the Senate