Mr. President, I would like to give notice to Members and staff of the Senate that the Committee on Rules and Administration (``Committee'') has approved amendments to four Committee regulations. Pursuant to Title V of the Rules of…
Mr. President, I would like to give notice to Members and staff of the Senate that the Committee on Rules and Administration (``Committee'') has approved amendments to four Committee regulations. Pursuant to Title V of the Rules of Procedure for the Committee and having provided advance notice of our intention to approve the following amendments to regulations, we hereby approve said amendments effective February 1, 2005.
1. The following regulations are approved as amended:
A. Committee Regulations for Furniture, Accessories and Special Allowances Policy for Senate Office Buildings, as amended by adding, deleting and substituting as follows:
Delete the second sentence in item 5 which reads ``However, once modular is chosen for a suite, it shall remain a part of that suite regardless of which Senator occupies the space.''
Under Section A in item 5, delete ``A.'' and the words ``of funding for this program'' and substitute ``and the order in which the request is received.''
Delete Sections B and C in item 5.
Delete item 7.
At the end of second sentence in item 8 add the following: ``or through the Senate Furniture web system.''
Under Section A in item 8 delete the words ``to be transferred to the intended office'' at the end of the sentence and substitute ``by the Committee on Rules and Administration prior the transfer.''
At the end of first sentence in item 9 add the following: ``available for viewing through the Senate Furniture web system (http:// senate.aoc.gov)''
Under Standard Furniture and Accessories, Senators' Suites--
1. Delete ``Chairs--Ergonomic (with or without arms)''
2. Delete ``Chairs--Folding Chairs''
3. After ``Chairs--Conference'' add ``(with or without arms)''
4. Delete ``Chairs--Reception'' and substitute ``Chairs--Desk (with or without arms)''
5. Delete ``Chairs--Reception (without arms)''
6. Delete ``Chairs--Secretary''
7. Delete ``Coats--Rack''
8. Add ``Credenza--(Conference room & Front office only)''
9. Delete ``Desk--Secretary'' and substitute ``Desk--L-Shape''
10. After ``Fireplace--Screens'' add ``(Russell SOB only)''
11. After ``Fireplace--Tools'' add ``(Russell SOB only)''
12. After ``Lighting--Ceiling (Chandelier)'' delete ``Fixtures (Reception and Conference Rooms in Russell SOB only, no more than 2 total)'' and add ``in Russell SOB only, (Reception Rooms, Conference Rooms and Senator's Personal Office, limited to 3 total)''
13. After ``Lighting--Floor Lamps'' add ``2 per office''
14. Delete ``Lighting--Reading Lamps''
15. Delete ``Magazine Rack''
16. Delete ``Microfilm Cabinets''
17. Delete ``Modular Furniture--Limited to Hart SOB for now)''
18. Delete ``Partitions--Textures (i.e. wood)''
19. After ``Refrigerator--Medium'' add ``Not to exceed 3 total''
20. Delete ``Stand--Smoke (Ashtray)''
21. Delete ``Tables--Folding''
22. Delete ``Window--Venetian Blinds (2 inch, Russell and Dirksen SOB's only)''
23. Delete ``Window--Mini Blinds (Hart SOB only)''
Under Senators' Personal Offices--
1. Delete ``(Bathroom)--(Vanity under sink)*''
2. Delete ``(Bathroom)--(Cabinet over/next to sink)*''
3. Delete ``Chairs--Reception'' and add ``Chairs--Side (with arms or without arms)''
4. Delete ``Chairs--Reception (without arms)''
5. After ``Chairs--Overstuffed'' add ``(Historic)''
6. Delete ``Lighting--Reading Light''
7. After ``Lighting--Ceiling (Chandelier)'' delete ``Fixture (Russell SOB only) and add ``in Russell SOB only, (Reception Rooms, Conference Rooms and Senator's Personal Office, limited to 3 total)''
8. Delete ``TV Cabinet'' and add ``TV/VRC Cabinet''
9. Delete ``VRC Cabinet''
10. Delete ``Upholstery Fabric''
11. Delete ``Wardrober''
12. Delete ``Window--Curtains or Draperies''
13. Delete ``Window--Venetian Blinds (wood or metal)''
14. Delete ``Window--Mini Blinds''
15. Delete ``* Standard part of building structure''
After heading ``For Loan (for Meetings and Related'' add ``Functions)''
A copy of the Committee Regulations governing Furniture, Accessories and Special Allowances Policy for Senate Office Buildings, as amended, is included as Attachment A.
B. Committee Regulations Governing Senate Travel and Travel Promotional Awards, as amended, by deleting paragraphs five and six in Section II(A)(3)(b) and related Appendix A and substituting as follows:
Travel promotional awards (e.g. free travel, travel
discounts, upgrade certificates, coupons, frequent flyer
miles, access to carrier club facilities, and other similar
travel promotional items (``Travel Awards'')) obtained by a
Member, officer or employee of the Senate while on official
travel may be utilized for personal use at the discretion of
the Member or officer pursuant to this section. Travel Awards
may be retained and used at the sole discretion of the Member
or officer only if the Travel Awards are obtained under the
same terms and conditions as those offered to the general
public and no favorable treatment is extended on the basis of
the Member, officer or employee's position with the Federal
Government. Members, officers and employees may only retain
Travel Awards for personal use when such Travel Awards have
been obtained at no additional cost to the Federal
Government. It should be noted that any fees assessed in
connection with the use of Travel Awards shall be considered
a personal expense of the Member, officer or employee and
under no circumstances shall be paid for or reimbursed from
official funds. Although this paragraph permits Members,
officers and employees of the Senate to use Travel Awards at
the discretion of the Member or officer, the Committee
encourages the use of such Travel Awards (whenever
practicable) to offset the cost of future official travel.
A copy of the Committee Regulations governing Senate travel and Travel Promotional Awards, as amended, is included as Attachment B.
C. Committee Regulations for the Senate Health and Fitness Facility by the Office of the Architect of the Capitol, as amended, by deleting paragraph (d), Section 3 and substituting as follows:
The Facility and its equipment shall be available for use
by all Members of the United States Senate upon the payment
of fees as determined by the Chairman and the Ranking Member
of the Committee on Rules and Administration. The Chairman
and Ranking Member of the Committee on Rules and
Administration shall notify the Secretary of the Senate of
the amount of any fees to be charged hereunder and direct the
Financial Clerk of the Senate to collect such fees from those
Members desiring to use the Facility.
A copy of the Committee Regulations governing the Senate Health and Fitness Facility, as amended, is included as Attachment C.
D. Committee Regulations governing Public Transportation Subsidy, as amended by deleting and substituting as follows:
In the first sentence of Section 2, substitute ``(P.L. 105-178)'' for ``(P.L. 105-78)''.
In the first sentence of Section 2, substitute ``$105'' for ``$100''.
In item (a) of Section 4, substitute ``$105'' for ``$100''.
In the second sentence of third paragraph of Section 6, substitute ``employee'' for ``employer''.
In item (c) of Section 7, substitute ``$105'' for ``$100''.
A copy of the Committee Regulations governing Public Transportation Subsidy, as amended, is included as Attachment D.
Attachment A--Furniture, Accessories and Special Allowances Policy for
Senate Office Buildings
(Approved September 27, 1989)
(Amended June 29, 1994)
(Amended February 28, 2004)
1. Pursuant to 40 U.S.C. 174c, furnishings for offices in
the Senate Office Buildings are supplied and maintained by
the Architect of the Capitol through his representative, the
Superintendent of the Senate Office Buildings. Matters of
general policy are subject to the approval of the Senate
Committee on Rules and Administration.
2. Effective on the date of adoption of this policy by the
Senate Committee on Rules and Administration, the
Superintendent of the Senate Office Buildings shall undertake
to survey the physical quality of all furnishings presently
assigned to offices. Thereafter, a survey will be conducted
on an annual basis. Office heads, as defined in the Senate
Equipment Regulations, should work with the Superintendent's
Office to identify furnishings that do not meet an acceptable
level of quality.
3. When the survey is completed, all items on the Standard
Furniture and Accessories list that are in disrepair will be
declared ``surplus'' and/or repaired. This does not preclude
repairs as needed irrespective of survey timing. No
furnishings will be delivered to an office unless they are
functional and in quality condition.
4. The Superintendent's Office will maintain a full
inventory of all furnishings assigned to designated suites,
including documentation of furnishings provided from the
Standard Furniture and Accessories list, and items purchased
from the Senators' special furniture and accessory allowance.
5. Senators with suites in the Russell or Dirksen Buildings
shall have the option of using traditional or modular
furniture to create an effective office environment.
[However, once modular is chosen for a suite, it shall remain
a part of that suite regardless of which Senator occupies the
space.] A Senator electing to use modular furniture in
Russell or Dirksen shall use the modular system in the suite
except for the Senator's personal office, reception room, and
conference room.
[A.] Modular furniture will be offered to Senators in
Russell and Dirksen based upon the availability and the order
in which the request is received. [of funding for this
program.]
[B. Modular furniture will be offered to Senators with
suites in the Russell and Dirksen Buildings on a seniority
basis until all Senators have had the opportunity to elect to
use modular furniture.
[C. Senators not electing initially to use modular
furniture in Russell or Dirksen must wait until all other
Senators on the current list have been offered modular
furniture and have elected to accept or have declined. The
updated seniority list shall apply after Senate moves.]
6. Senators in the Hart Building shall utilize modular
furniture as the basic system of furnishing. The actual
system of furniture in place in a suite in the Hart Building
shall remain in the same suite regardless of which Senator
occupies the space.
In the Hart Building, traditional furniture may be chosen
for the Senator's personal office, the Chief of Staff's
office, the reception area and the conference room.
[7. Modular panels shall not be provided in any private
offices.]
8. Only a Senator or the designated office head of each
Senate office will have the authority to request furniture
and furnishings in an office. Such requests may be made by
submitting a ``Request for Service'', letter or through the
Senate Furniture web system. Written confirmation of a
telephone request to the Superintendent of the Senate Office
Buildings also will be accepted. Office heads should be
designated in writing and a file of these names will be
maintained by the Superintendent's Office.
The transfer of furniture from one official office
inventory to another may be authorized based upon the
following:
A. All furniture items to be transferred from one Senate
office or Committee to another Senate office or Committee
must be authorized by the Committee on Rules and
Administration prior the transfer. [to be transferred to the
intended office.]
B. The Senator, Committee Chairman or designated office
head must agree to the release of the furniture on a Request
for Furniture form providing for the removal of those items
from their office inventory. Additional furniture intended to
replace the furniture proposed for transfer shall be
requested simultaneously on a Request for Furniture form.
C. The Senator, Committee Chairman or designated office
head receiving the transferred furniture must agree to its
receipt on a Request for Furniture form so that the furniture
can be incorporated into their office inventory.
The Superintendent shall adjust the official office
inventories based upon completion of the issuance or return
of furniture items.
9. The Architect of the Capitol will maintain in stock an
inventory of the following items, referred to hereafter as
the Standard Furniture and Accessories list, available for
viewing through the Senate Furniture web system (http:/// senate.aoc.gov):
Standard Furniture and Accessories--Senators' Suites
Bookcase--See Shelves; Chair Mats; [Chairs--Ergonomic (with
or without arms); [Chairs--Folding Chairs]; Chairs--
Conference (with or without arms); Chairs--Desk [Reception]
(with or without arms); [Chairs--Reception--without arms];
Chairs--Executive; [Chairs--Secretary]; Coats--Tree; [Coats--
Rack]; Credenza--(Conference room & Front office only);
Desk--Computer; Desk--Half size; Desk--Flat Top
Executive; Desk--[Secretary] L-Shape.
Fans & Heaters; File Cabinets--Lateral 2-Drawer; File
Cabinets--Lateral 5-Drawer; File Cabinets--2-Drawer; File
Cabinets--5-Drawer; Fireplace--Screens (Russell SOB only);
Fireplace--Tools (Russell SOB only); Footrests--Furniture or
Computer; Lighting--Ceiling (Chandelier) [Fixtures (Reception
and Conference Rooms in Russell SOB only, no more than 2
total)] in Russell SOB only (Reception Rooms, Conference
Rooms and Senator's Personal Office, limited to 3 total);
Lighting--Floor Lamps (2 per office); [Lighting--Reading
Lamps]; Lighting--Desk/Table Lamps; [Magazine Rack];
[Microfilm Cabinets]; Mirrors--(One per suite standard);
[Modular Furniture--(Limited to Hart SOB for now).
[Partitions--Textured (i.e. wood)]; Partitions--Acoustical;
Racks--Pamphlets; Refrigerator--Medium (Not to exceed 3
total); Shelves--Open Shelves (Book); Shelves--Desk
Organizers; Shelves--Cabinets (with doors); Sofa--Love seat;
Sofa--Couch; [Stand--Smoke (Ashtray)]; Stand--Telephone;
Stand--Plant; Tables--Conference; Tables--Round; Tables--
Computer; Tables--Coffee; Tables--End; [Tables--Folding];
Tables--Other (assorted sizes); TV Stand; [Window--Venetian
Blinds (2-inch, Russell and Dirksen SOBs only); [Window--Mini
Blinds (Hart SOB only)].
Senators' Personal Offices
[(Bathroom)--(Vanity-under sink*); [(Bathroom)--(Cabinet-
over/next to sink)*]; Cabinet--Telephone; Chairs--High Back
(Desk); Chairs--Side [Reception]-(with arms or without arms);
[Chairs--Reception-without arms]; Chairs--Wingback; Chairs--
Overstuffed (Historic); Credenza; Desk; Lighting--Table Lamp;
Lighting--Floor Lamp; [Lighting--Reading Light]; Lighting--
Ceiling (Chandelier) [Fixture (Russell SOB only)] in Russell
SOB only, (Reception Rooms, Conference Rooms and Senator's
Personal Office, limited to 3 total); Lighting--Mantle
Fixtures (Russell SOB only); Lighting--Wall (Sconce) Fixtures
(Russell SOB only); Lighting--Rheostat.
Mirror; Refrigerator--Compact; Shelves--Bookcases;
Shelves--Cabinet; Sofa--Love seat; Sofa--Couch; Table--
Coffee; Table--End; TV/VCR Cabinet; [VCR Cabinet; [Upholstery
Fabric; [Wardrober; [Window--Curtains or Draperies; [Window--
Venetian Blinds (wood or metal); [Window--Mini Blinds.
[*Standard part of building structure]
For Loan (for Meetings and Related Functions)
Blackboards, Easels, Folding Tables, Piano (small charge
for tuning), Podiums, Stacking Chairs.
10. A Special Furniture and Accessory Allowance will be
authorized to the Architect of the Capitol for the purpose of
furnishing a Senator's personal office, reception room and
conference room when a Senator is elected/reelected for a
term of office. This will be in addition to the furnishings
requested from the Standard Furniture and Accessories list
and only will be authorized during the first year of each
Senator's new term of office. Such amount will be determined
by the Senate Committee on Rules and Administration as a
recommendation for appropriation to the Architect of the
Capitol to become available for the Senator's term of office.
Provisions will be made for Senators to purchase through this
special allowance furniture and accessory items which are
unique to their offices and/or home state. All acquisitions
from this allowance will be made by the Architect of the
Capitol in consultation with the office head.
11. A ``Request for Service'' or other written request for
furnishings will be acknowledged within five working days
reflecting appropriate disposition of the request. If
requests are made for items critical to the function of the
office which are not on the Standard Furniture and Accessory
list or are out of stock, and delivery/restock is not
anticipated for three months or greater, an office head may
submit a request in writing to the Chairman of the Senate
Committee on Rules and Administration. If requests are made
for special items, as part of the Special Furniture and
Accessory Allowance, appropriate information should be
attached from a
commercial supplier or a catalogue from which the items are
available. If favorably acted upon by the Rules Committee, an
approval to purchase will be forwarded to the Architect's
Office.
12. Certain furniture and accessory items may be built to
published plans, including typewriter racks and table
platforms for computer work stations, open shelves and
sorting racks for desks and tables, and bookshelves, in
accordance with a standard catalogue provided by the
Superintendent. An office head may submit a written
request for an item by identifying it from the
Superintendent's catalogue of sketches.
13. Office heads may submit to the Senate Committee on
Rules and Administration at any time a request to add items
to the Standard Furniture and Accessory list. The Committee,
in consultation with the Architect of the Capitol, will
review the list annually to ensure that items continue to
meet the needs of Senate offices acknowledging changing
technology and staff environments.
14. Furnishings secured through the Architect of the
Capitol from the Senators' Special Furniture and Accessory
Allowance may be returned at the request of the office head
to the Architect's inventory. They then may be purchased at a
depreciated price with a Senator's personal funds or as a
charge to the Special Furniture and Accessory Allowance. All
returns will be made without credit to the original
purchaser's Special Furniture and Accessory Allowance.
15. The Committee on Rules and Administration, in
consultation with the Architect of the Capitol, will monitor
requests for non-standard items to preserve the architectural
conformity of the Senate Office Buildings.
16. Furniture is not authorized by statute to be purchased
through a Senator's Official Personnel and Office Expense
Account. However, T.V. stands and V.C.R. stands are
considered accessories to equipment and may be purchased in a
manner consistent with the statutes and regulations governing
the purchase of standard and non-standard equipment.
17. All furniture and accessories, whether chosen from the
Standard list or purchased from the Senators' Special
Furniture and Accessory Allowance, remain the property of the
Architect of the Capitol. Senators will be responsible for
any furniture stolen, lost, or otherwise unaccounted for, and
reimbursement for all losses will be made in an amount equal
to the fair market value of such furniture after applying an
appropriate depreciation.
18. The implementation of this policy is subject to the
availability of appropriated funds to the Architect of the
Capitol.
Approved: Committee on Rules and Administration.
Christopher J. Dodd,
Ranking Member.
Trent Lott,
Chairman.