S. 2291Senate110th Congress (2007-2009)In Committee

Plain Language in Government Communications Act of 2007

Introduced November 1, 2007

Legislative Activity

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6 earlier actions
SenateCalendars Latest Action

Placed on Senate Legislative Calendar under General Orders. Calendar No. 869.

July 10, 2008

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SenateIntro Referral

Introduced in Senate

November 1, 2007

SenateIntro Referral

Sponsor introductory remarks on measure. (CR S13691-13692)

November 1, 2007

SenateIntro Referral

Read twice and referred to the Committee on Homeland Security and Governmental Affairs. (text of measure as introduced: CR S13692)

November 1, 2007

SenateIntro Referral

Sponsor introductory remarks on measure. (CR S13985-13986)

November 6, 2007

SenateCommittee

Committee on Homeland Security and Governmental Affairs. Ordered to be reported without amendment favorably.

April 10, 2008

SenateCommittee

Committee on Homeland Security and Governmental Affairs. Reported by Senator Lieberman without amendment. With written report No. 110-412.

July 10, 2008

SenateCalendars

Placed on Senate Legislative Calendar under General Orders. Calendar No. 869.

July 10, 2008

Floor Debate

20 members

What members said about S. 2291 on the floor

6 Republicans14 Democrats
Chuck Grassley
Sen. Chuck GrassleyR-IA · Aug 1, 2008

Mr. President, I ask unanimous consent that the order for the quorum call be rescinded. Mr. President, for the benefit of leaders' offices, after I am done speaking about the flood situation in Iowa,…

Maria Cantwell
Sen. Maria CantwellD-WA · Aug 1, 2008

Mr. President, I ask unanimous consent that the order for the quorum call be rescinded. Mr. President, I rise today to put some facts on the table about the high cost of energy. I know many of my…

Olympia J. Snowe
Sen. Olympia J. SnoweR-ME · Nov 1, 2007

Mr. President, today I am introducing a bill to increase the number of full-time personnel of the Consumer Product U.S. Safety Commission assigned to duty stations at U.S. ports of entry or to…

Byron L. Dorgan
Sen. Byron L. DorganD-ND · Aug 1, 2008

Mr. President, will the Senator yield for a unanimous consent request? Mr. President, I apologize for interrupting the Senator. I ask unanimous consent that I be recognized following the Senator's…

Sherrod Brown
Sen. Sherrod BrownD-OH · Aug 1, 2008

Mr. President, I ask unanimous consent that the order for the quorum call be rescinded. Mr. President, I have been in the House of Representatives and the Senate now for about a little over 15 years.…

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Robert P. Casey Jr.
Sen. Robert P. Casey Jr.D-PA · Aug 1, 2008

Mr. President, thank you very much. Energy Mr. President, I rise this morning to talk about an issue we have talked a lot about in the Senate for weeks and now months, literally, and we have not…

Ron Wyden
Sen. Ron WydenD-OR · Aug 1, 2008

Mr. President, I ask unanimous consent to speak for up to 20 minutes. Mr. President, I am heading home for town meetings this weekend. There is no question that the dominant subject is going to be…

John F. Kerry
Sen. John F. KerryD-MA · Nov 1, 2007

Mr. President, I am pleased today to be introducing legislation, the Small Business Contracting Revitalization Act of 2007, designed to protect the interests of small businesses in the Federal…

Richard J. Durbin
Sen. Richard J. DurbinD-IL · Aug 1, 2008

I will wait until the Senator has completed. I would like to make a statement. I would like to respond when the Senator is finished. Can he give some indication when he might finish? I have no…

Christopher J. Dodd
Sen. Christopher J. DoddD-CT · Aug 1, 2008

Mr. President, I ask unanimous consent that the order for the quorum call be rescinded. Mr. President, I wish to take a few minutes, if I may, before we conclude business here today, and then…

Mitch McConnell
Sen. Mitch McConnellR-KY · Aug 1, 2008

Mr. President, all across America today, people are looking to Capitol Hill with astonishment. They are wondering how it is even possible that lawmakers who have been hearing from their constituents…

Russell D. Feingold
Sen. Russell D. FeingoldD-WI · Nov 1, 2007

Mr. President, today I am very pleased to be joined by Senators Cantwell and Feinstein in introducing legislation to eliminate from the Federal tax code the ``Percentage Depletion Allowance'' for…

Daniel K. Akaka
Sen. Daniel K. AkakaD-HI · Nov 1, 2007

Mr. President, I rise today to introduce the Plain Language in Government Communications Act of 2007. I am pleased that Senators Claire McCaskill, Tom Carper, and Carl Levin have joined me as…

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Daniel K. Akaka
Sen. Daniel K. AkakaD-HI · Nov 1, 2007

Mr. President, I rise today to introduce the Plain Language in Government Communications Act of 2007. I am pleased that Senators Claire McCaskill, Tom Carper, and Carl Levin have joined me as…

Susan M. Collins
Sen. Susan M. CollinsR-ME · Nov 1, 2007

Mr. President. I rise to introduce the National Bombing Prevention Act of 2007, an important measure to strengthen our domestic defenses against terrorist attacks using explosives. Terror bombings…

Carl Levin
Sen. Carl LevinD-MI · Nov 1, 2007

Mr. President, today, I am introducing the Thunder Bay National Marine Sanctuary and Underwater Preserve Boundary Modification Act to expand the boundaries of the existing sanctuary. Created as a…

Joseph I. Lieberman
Sen. Joseph I. LiebermanD-CT · Nov 1, 2007

Mr. President, I rise today to join my Ranking Member on the Homeland Security and Governmental Affairs Committee, Senator Collins, in introducing bipartisan legislation to strengthen our Nation's…

Bill Nelson
Sen. Bill NelsonD-FL · Nov 1, 2007

Mr. President, today, joined by Senator Whitehouse, I am introducing the Voter Confidence and Increased Accessibility Act of 2007. As we enter the month of November, next year's national election is…

Daniel K. Akaka
Sen. Daniel K. AkakaD-HI · Nov 6, 2007

Mr. President, I rise today to speak about the need to write government documents in plain language. This past Sunday, November 4, 2007, the Washington Post ran an article entitled ``Parsing the Fine…

Barbara Boxer
Sen. Barbara BoxerD-CA · Nov 1, 2007

Mr. President, today I am joined by my colleague, Senator Feinstein in introducing legislation to designate the facility of the U.S. Postal Service located at 16731 Santa Ana Avenue in Fontana,…

Norm Coleman
Sen. Norm ColemanR-MN · Nov 1, 2007

Mr. President, I ask unanimous consent that the text of the bill be printed in the Record.

Trent Lott
Sen. Trent LottR-MS · Nov 1, 2007

Mr. President, I ask unanimous consent that the text of the bill be printed in the Record.

Bill Text

2 versions available

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Reported to SenateIssued July 10, 2008

II

Calendar No. 869

110th CONGRESS

2d Session

S. 2291

[Report No. 110–412]

IN THE SENATE OF THE UNITED STATES

November 1, 2007

Mr. Akaka (for himself, Mrs. McCaskill, Mr. Carper, Mr. Levin, Mr. Obama, Mrs. Clinton, Mr. Tester, Mr. Voinovich, Ms. Collins, and Mr. Cochran) introduced the following bill; which was read twice and referred to the Committee on Homeland Security and Governmental Affairs

July 10 (legislative day, July 9), 2008

Reported by Mr. Lieberman, without amendment

A BILL

To enhance citizen access to Government information and services by establishing plain language as the standard style of Government documents issued to the public, and for other purposes.

1.

Short title

This Act may be cited as the Plain Language in Government Communications Act of 2007.

2.

Purpose

The purpose of this Act is to improve the effectiveness and accountability of Federal agencies to the public by promoting clear Government communication that the public can understand and use.

3.

Definitions

In this Act:

(1)

Agency

The term agency means an Executive agency, as defined under section 105 of title 5, United States Code.

(2)

Covered document

The term covered document—

(A)

means any document (other than a regulation) issued by an agency to the public that—

(i)

provides information about any Federal Government requirement or program; or

(ii)

is relevant to obtaining any Federal Government benefit or service; and

(B)

includes a letter, publication, form, notice, or instruction.

(3)

Plain language

The term plain language means language that the intended audience can readily understand and use because that language is clear, concise, well-organized, and follows other best practices of plain language writing.

4.

Responsibilities of Federal agencies

(a)

Requirement To use plain language in new documents

Not later than 1 year after the date of enactment of this Act, each agency shall use plain language in any covered document of the agency issued or substantially revised after the date of enactment of this Act.

(b)

Guidance

(1)

In general

(A)

Development

Not later than 6 months after the date of enactment of this Act, the Office of Management and Budget shall develop guidance on implementing the requirements of subsection (a).

(B)

Issuance

The Office of Management and Budget shall issue the guidance developed under subpargraph (A) to agencies as a circular.

(2)

Interim guidance

Before the issuance of guidance under paragraph (1), agencies may follow the guidance of—

(A)

the Plain English Handbook published by the Securities and Exchange Commission;

(B)

the plain language guidelines developed by the Plain Language Action and Information Network; or

(C)

guidance provided by the head of the agency that is consistent with the guidelines referred to under subparagraph (B).

5.

Reports to Congress

(a)

Initial report

Not later than 6 months after the date of enactment of this Act, the head of each agency shall submit to the Committee on Homeland Security and Governmental Affairs of the Senate and the Committee on Oversight and Government Reform of the House of Representatives a report that describes how the agency intends to meet the following objectives:

(1)

Communicating the requirements of this Act to agency employees.

(2)

Training agency employees to write in plain language.

(3)

Meeting the requirement under section 4(a).

(4)

Ensuring ongoing compliance with the requirements of this Act.

(5)

Designating a senior official to be responsible for implementing the requirements of this Act.

(b)

Annual and other reports

(1)

Agency reports

(A)

In general

The head of each agency shall submit reports on compliance with this Act to the Office of Management and Budget.

(B)

Submission dates

The Office of Management and Budget shall notify each agency of the date each report under subparagraph (A) is required for submission to enable the Office of Management and Budget to meet the requirements of paragraph (2).

(2)

Reports to Congress

The Office of Management and Budget shall review agency reports submitted under paragraph (1) using the guidance issued under section 4(b)(1)(B) and submit a report on the progress of agencies to the Committee on Homeland Security and Governmental Affairs of the Senate and the Committee on Oversight and Government Reform of Representatives—

(A)

annually for the first 2 years after the date of enactment of this Act; and

(B)

once every 3 years thereafter.

July 10 (legislative day, July 9), 2008

Reported without amendment